$ads={1}
As Human Resources (HR) Manager, reporting to the Director of Operations for Theater Management Services (TMS), in addition to supervising the HR Assistant, manage broad departmental operations relating to all aspects of Human Resource Management for UCLA Performing Arts. UCLA Performing Arts with Theater Management Services (TMS) & Center for the Art of Performance (CAP) as departments is compromised of approximately 40 career employees and 240 casual staff with funding in excess of $4 million. Components of personnel management include participation in strategic planning and analysis; application of employment practices, interpretation and application of policies, salary reviews and advisement on personnel actions; the development and maintenance of staffing and positions including analysis, hiring, classifications and standards; employee relations including team building, conflict resolution, and disciplinary process. Components of payroll management include overseeing and development of management systems and reports related to personnel cost reporting and analysis, development of staffing needs projections and any related financial impact to address organizational demands and needs, overseeing and/or initiating transactions in online Time Reporting System (TRS), reconciling expense and accrual reports on periodic basis and reconciling Payroll ledger on a monthly basis. Components of HR functions include overseeing Family and Medical Leave Act (FMLA) and Worker's Compensation cases. Other duties of the position include serving as the department's Parking Coordinator and the department's custodian of various staff rosters and directories. Represents both departments as the human resources office to employees, employee organizations, campus human resources, campus payroll office and other relevant groups and university offices.Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
24
Records
Qualifications
Required/Preferred
Demonstrated working knowledge of UCLA staff personnel policies and payroll policies, procedures, organizational structure, as well as collective bargaining agreements.
Preferred
Working knowledge of standard personnel, payroll and online functions, systems and procedures, including personnel forms processing benefits administration and record management.
Required
Knowledge of University personnel/payroll programs and policies such as: UCPath, Time Reporting System (TRS), Online Financial System Reports (OFSR), Query Data Base (QDB) and the web-based People Admin System.
Required
Skill in analyzing information, situations, practices and procedures to define problems, to identify relevant concerns, and to formulate logical and objective conclusions.
Required
Ability to develop internal personnel policies and procedures and support satisfying operational needs and practices.
Required
Ability to prioritize and organize workload, independently with supervision, to ensure timely completion of tasks which accurately reflect relative importance of duties. Use initiative and resourcefulness in performing job duties in areas of responsibilities, and in the execution of additional duties as assigned.
Required
Skill in performing with frequent interruptions and distractions and ability to perform effectively under conditions of fluctuating workloads.
Required
Ability to perform accurate and timely financial analysis and projections in a complex environment with high volume transactions.
Required
Skill in reading and comprehending documents written in Standard English text, i.e., university policies, bargaining agreements.
Required
Demonstrated writing skills to complete concise, effective and grammatically correct reports, policy statements, procedures, and correspondence.
Required
Ability to articulate university policy on one-to-one basis using appropriate vocabulary and grammar to provide information, explain policies and procedures, and answer questions.
Required
Demonstrated mathematical and quantitative skills to calculate salaries, payroll documents, formulas, expense transfers, leave accruals, payroll changes, and to prepare financial analyses.
Required
Oral and written communications skills to clearly and accurately convey and obtain information, on a one-to-one basis and with small groups.
Required
Ability to apply active listening skills, assess and diffuse emotionally charged situations in a calm, tactful and professional manner.
Required
Ability to supervise, train and coordinate the work of subordinates as necessary.
Required
Ability to use personal computer and software applications in Microsoft Office (Word, Access, Excel, Outlook, etc.), including the ability to run reports and queries. Demonstrated knowledge of how to access and navigate the Internet.
Required
Ability to use electronic data resources including utilization of data extraction techniques to prepare requisite personnel/financial reports.
Required
Ability to establish and maintain cooperative working relationships with senior level administrators, staff, faculty, students, and the public using tact and diplomacy.
Required
Ability to create and collaborate as a team with colleagues.
Required
Ability to attend to details, inspecting documents and reports for accuracy.
Required
Demonstrated understanding of the business ethics connected to the accountability and confidentiality involved in the operations of a Human Resources Office.
Required
Ability to maintain strict confidentiality and to enforce the department's policies on confidentiality, record keeping and release of information.
Required
Ability to handle confidential material with judgment and discretion.
Required
Knowledge and/or appreciation of visual and performing arts.
Preferred
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
08-10-2023
External Posting Date:
$ads={2}
